Kurt Weber/Chris Kliesmet

I have received a second request for public records  requesting copies of certain 
documents to be sent to Chris Kliesmet in Milwaukee, Wisconsin.  As I understand Oregon Statute, the
school district has a reasonable period of time to respond to the
request, may charge a reasonable fee for time spent locating and copying
the record and if the fee is more than $25.00, must provide written
notice of the fee(s) and have the requestor confirm the request for
records.

The specific request in this case is:

* All records that were emailed or electronically sent from or
received by you or any of your officers, employees, or agents during the
period starting from July 3, 2006, to the present which mention or
pertain to the Oregon Rainy Day Amendment, TABOR, taxpayers’ bill of
rights, Initiative Petition #6, or Measure 48 petition drive.
* All records that were emailed or electronically sent from or
received by you or any of your officers, employees, or agents during the
period starting from July 3, 2006, to the present which mention or
pertain to the Term Limits, Initiative Petition #39, or Measure 45
petition drive.

The district considered your request under ORS 192.440(4) to furnish
copies at no charge or a reduced fee.  This waiver is not in the public
interest in the sense that the district has not found “making the
record available primarily benefits the public.”  The district has
also considered the financial hardship to the district; the extent of
time and expense required to make the search; and the extent to which
the materials only meet the particular needs of the requestor.  (See,
Attorney General Public Records Manual, (2005) page 10.)

In response to this request, I have asked staff to prepare a reasonable estimate of districts costs.  These follow: 

A reasonable review-it-all-without-qualification estimate would be:
$60 cost per hour of overtime for confidential or administrative employee (needed because of confidential records)
There are approx. 450,000 emails in the system; conservatively estimating that 10% of these have attachments, then there are 45,000 attached documents.
1 minute per email to retrieve and open.
3 minutes per email to read and sort
2 minutes per attachment to read and sort


Documents	Minutes/Doc	Total Minutes	60 Min/hr	Overtime for Manpower	Total 
450000 		4 		1800000    
45000 		2 		90000    
  				1890000 	31500 		60 			$1,890,000.00  


These numbers show that it will take over 31,000 hours to review all emails in the system.

I am forwarding this cost estimate for review
and confirmation of the original records request.
I am also informing you that payment must be
received before copies of the records, if any exist, will be released.



Ken Noah
Superintendent of Schools
Gresham-Barlow School District
1331 NW Eastman Parkway
Gresham, Oregon 97030-3825
ken_noah@gbsd.gresham.k12.or.us
(503) 618-2444 - Office
(503) 666-9533 - FAX

“  The mission of the Gresham-Barlow School District is to establish a world-class education for all students through the consistent provision of quality programs which will prepare students to be lifelong learners and productive citizens.  ”